A printable sign-out sheet for loaned parts

How to track loaned parts with a sign-out sheet

One line per part, not per score

Write the score and the exact part — "2nd clarinet in B♭", not "clarinets". When a part goes missing, you need to know which one.

Count the copies

If a player takes two copies of a part (one for home, one for the stand), write 2. Copies are what you count when the folder comes back.

Always set a due date

Usually the concert, or the rehearsal after it. A due date turns "has anyone seen the viola part?" into a list of who to ask.

Tick it off when it comes back

Initial and date the Returned column as each part is handed in. After the concert, every line without a tick is a part still out.

Keep the sheets together

File full sheets in date order. They are also a record of which edition was played, and who played from it.

When the paper runs out

A paper sheet works until it is lost, or until you need to know which parts are overdue across a whole season. catsheet keeps the same record — score, part, copies, player, due date — and lists everything still out, grouped by score, with overdue parts marked. See what catsheet does, or try it now — no account needed.